Promotion Request Form

User Guide: Promotion Request Form

Overview

This user guide explains how to use the Promotion Request Form, which allows employees to formally request a promotion within their organization. The form collects all necessary information and can be printed for physical submission.

Form Sections

1. Employee Information

• Full Name: Enter your complete legal name (required)
• Employee ID: Enter your company-assigned identification number (required)
• Current Department: Specify which department you currently work in (required)
• Current Position: Enter your current job title (required)
• Hire Date: Select the date you were hired (required)
• Current Salary: Input your current compensation (optional)

2. Promotion Request Details

• Desired Position: Enter the position you're seeking (required)
• Desired Department: Specify the department if different from your current one (optional)
• Proposed Salary: Enter your desired compensation (optional)
• Requested Effective Date: Select when you'd like the promotion to take effect (required)

3. Qualifications & Achievements

• Relevant Skills/Qualifications: List skills that support your promotion request (required)
• Key Achievements: Describe your significant accomplishments in your current role (required)
• Additional Training/Certifications: List any recent professional development (optional)

4. Supporting Documents

Check all documents you're including with your request:

• Updated Resume/CV
• Recent Performance Reviews
• Relevant Certifications
• Letters of Recommendation

5. Approval Information

• Immediate Supervisor's Name: Enter your supervisor's full name (required)
• Supervisor's Approval: Select the status of supervisor consultation
• Approval Date: If applicable, enter when approval was given
• Additional Comments: Include any other relevant information

How to Use the Form

Filling Out the Form

1. Complete all fields marked with an asterisk (*) as these are required
2. Provide as much detail as possible in the qualification and achievement sections
3. Gather all supporting documents before submitting

Printing the Form

1. Click the "Print Form" button at the bottom of the page
2. Review the print preview to ensure all information is correct
3. Send to your preferred printer

Clearing the Form

• Click the "Clear Form" button to reset all fields if you need to start over

Submission Process

1. Complete the digital form with all required information
2. Print the completed form
3. Obtain necessary signatures (supervisor, HR, etc.)
4. Submit the signed form along with supporting documents to your HR department

Tips for Success

• Be specific about your achievements and how they've benefited the company
• Quantify results when possible (e.g., "increased sales by 15%")
• Align your requested position with your demonstrated skills and experience
• Consult with your supervisor before formal submission
• Ensure all supporting documents are current and relevant

Technical Notes

• The form is designed to print correctly without the buttons and instructions
• Required fields are marked with a red asterisk (*)
• All date fields use a calendar picker for convenience
• The form automatically saves no data; ensure you print before closing

If you encounter any technical issues with the form, please contact your IT department for assistance.