Employee Evaluation Form

User Guide: Employee Evaluation Form

Overview

This Employee Evaluation Form is a comprehensive tool designed to facilitate structured performance reviews. It allows managers to assess employee performance across multiple dimensions, provide constructive feedback, and set goals for future development.

How to Use the Form

1. Filling Out Employee Information

• Employee Name: Enter the full name of the employee being evaluated
• Job Title: Specify the employee's current position
• Employee ID: Enter the organization's unique identifier for the employee
• Department: Specify which department the employee belongs to
• Review Period: Indicate the time period being evaluated (e.g., Q2 2023)
• Review Date: Select the date when the evaluation is being conducted
• Reviewing Manager: Enter the name of the manager conducting the evaluation

2. Performance Ratings

The form uses a 5-point rating scale:

• 1 - Unsatisfactory: Performance consistently below expectations
• 2 - Needs Improvement: Performance below expectations in some areas
• 3 - Meets Expectations: Performance meets job requirements
• 4 - Exceeds Expectations: Performance consistently above expectations
• 5 - Outstanding: Exceptional performance that significantly exceeds expectations

Rate the employee in these five categories:

• Job Knowledge: Understanding of role, procedures, and industry
• Work Quality: Accuracy, thoroughness, and attention to detail
• Productivity: Efficiency and output volume
• Communication: Effectiveness in conveying information
• Teamwork: Collaboration and relationship with colleagues

3. Providing Comments

• Strengths & Accomplishments: Describe what the employee does well and their key achievements
• Areas for Improvement: Identify specific areas where development is needed
• Goals for Next Review Period: Set clear, measurable objectives for future performance
• Additional Comments: Include any other relevant observations or context

4. Signatures

• Both employee and manager should:
  • Sign the form (physically or digitally)
  • Print their name
  • Date the evaluation

5. Printing the Form

• Click the "Print Evaluation Form" button to generate a printer-friendly version
• The printed version will remove unnecessary elements for a clean, professional document

Best Practices for Evaluation

1. Be Specific: Use concrete examples to support ratings and comments
2. Be Balanced: Include both strengths and areas for development
3. Be Objective: Base evaluations on observable behaviors and results
4. Be Constructive: Frame feedback in a way that encourages growth
5. Set SMART Goals: Ensure goals are Specific, Measurable, Achievable, Relevant, and Time-bound

Technical Notes

• The form is responsive and works on both desktop and mobile devices
• All form fields can be filled directly in the browser
• Data is not automatically saved, so ensure you print or save the completed form
• For repeated use, you may want to save a blank copy of the form

This evaluation form provides a structured approach to performance management, helping organizations maintain consistent evaluation standards while supporting employee development.