Employee Onboarding Form

Employee Onboarding Form - User Guide

Overview

This Employee Onboarding Form is designed to streamline the process of collecting essential information from new hires. The form is organized into logical sections and includes functionality for printing the completed form.

How to Use the Form

1. Filling Out the Form

• Navigation: The form is divided into sections (Personal Information, Address Information, etc.). Complete each section in order.
• Required Fields: All fields should be filled out unless otherwise specified by your HR department.
• Text Fields: Click in any text field and type the requested information.
• Date Fields: Click on date fields to select a date from the calendar popup.
• Dropdown Menus: For fields like "Tax Filing Status," click the dropdown arrow to view and select options.
• Checkboxes: Click the boxes to select benefit options and acknowledge agreements.

2. Specific Field Instructions

• Social Security Number: Enter your SSN in the format: XXX-XX-XXXX
• Phone Numbers: Enter phone numbers in the standard format: (XXX) XXX-XXXX
• Email Addresses: Ensure you enter valid email addresses that you check regularly
• Banking Information: Have your check or bank statement available to accurately enter account and routing numbers

3. Printing the Form

• Once you have completed all sections of the form:
  1. Click the "Print Form" button at the bottom of the page
  2. Your browser's print dialog will appear
  3. Select your preferred printer and settings
  4. Click "Print"
• The printed version will have a clean, professional appearance without the button and with optimized formatting.

4. After Completion

• Review all information for accuracy before printing
• Sign and date the form in the designated area
• Submit the printed form to your HR representative as instructed

Technical Requirements

• This form works best in modern web browsers (Chrome, Firefox, Safari, Edge)
• JavaScript must be enabled for the print functionality
• For date fields, ensure your browser supports HTML5 date input types

Data Security

• The form does not save data automatically - complete it in one session or be prepared to re-enter information
• Print the form immediately after completion as refreshing or closing the page will erase all entered data
• Handle the printed form containing sensitive personal information with care

Troubleshooting

• If the print button doesn't work, use your browser's print function (Ctrl+P or Command+P)
• If date fields aren't showing a calendar, enter dates manually in MM/DD/YYYY format
• If you experience formatting issues when printing, try using a different browser

Contact Information

If you encounter problems with the form, please contact your HR representative for assistance.

This user guide is designed to help new employees successfully complete their onboarding paperwork. If you have any questions about specific information requested in the form, please direct them to your HR department.