Leave Request Form

User Guide: Leave Request Form

Overview

This Leave Request Form allows employees to request time off from work. The form collects necessary information, can be printed for physical signatures, and includes automatic calculations for your convenience.

How to Use the Form

1. Employee Information Section

• Full Name: Enter your complete legal name (required)
• Employee ID: Provide your company identification number (required)
• Department: Specify which department you work in (required)
• Position: Enter your job title
• Email: Provide your work email address
• Phone Number: Enter your contact number

2. Leave Details Section

• Type of Leave: Select the appropriate leave category from the dropdown menu
  • If you select "Other," an additional field will appear where you can specify the type
• Start Date: Choose the first day of your requested leave (required)
• End Date: Select the last day of your requested leave (required)
• Number of Days Requested: Enter the total number of days (can use 0.5 for half days)
• Expected Return Date: This field automatically calculates based on your start date and number of days requested

3. Contact During Leave Section

• Emergency Contact Name: Provide a contact person during your absence
• Emergency Contact Phone: Include their phone number

4. Reason for Leave Section

• Reason for Leave: Provide a detailed explanation for your time off request (required)

5. Approvals Section

• Employee Signature: Type your full name as a digital signature (required)
• Date: Today's date is automatically filled in but can be modified if needed
• The supervisor and HR approval fields will be completed by the appropriate personnel

Form Features

Automatic Calculations

• The form automatically calculates your expected return date based on the start date and number of days requested
• The signature date is automatically set to today's date

Printing the Form

• Click the "Print Form" button to generate a printer-friendly version
• The printed version will include the date and time of printing
• The print view hides unnecessary buttons and optimizes the layout for paper

Resetting the Form

• Use the "Reset Form" button to clear all entered information and start over

Tips for Completion

1. Complete all required fields (marked with asterisks *)
2. Verify dates before submitting
3. Provide sufficient detail in the reason for leave section
4. Double-check contact information for accuracy
5. Print the form after completion for physical signatures if required by your organization

Technical Requirements

• This form works best in modern web browsers
• JavaScript must be enabled for automatic calculations and print functionality
• For date fields, use your browser's native date picker or enter dates in YYYY-MM-DD format

After Submission

• Follow your organization's procedures for submitting the leave request form
• Keep a copy of the printed form for your records
• Consult with your supervisor or HR department regarding approval timelines

If you encounter any issues with the form, please contact your IT department for assistance.