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Employee Reference Check Form

Employee Reference Check Form: A document used by employers to gather information about a job applicant’s past work performance, skills, and behavior from their previous employers or references.

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User Guide: Employee Reference Check Form

Overview

This Employee Reference Check Form is designed to help HR professionals and hiring managers systematically collect and evaluate reference information for job applicants. The form is organized into logical sections and includes both structured ratings and open-ended questions to gather comprehensive insights.

How to Use the Form

1. Filling Out the Form

  • Applicant Information: Start by entering basic details about the job applicant and their reference
  • Employment Verification: Document the reference's verification of employment details
  • Performance Assessment: Rate the applicant's skills and attributes using the dropdown scales
  • Additional Questions: Gather qualitative insights about the applicant's performance
  • Overall Assessment: Provide a final recommendation based on all collected information
  • Reference Verification: Confirm that you've verified the reference's identity and relationship to the applicant

2. Using the Rating System

For each performance category:

  1. Select a rating from the dropdown menu (Poor to Excellent)
  2. Refer to the scale below each category for guidance on what each rating means

3. Printing the Form

  • Click the "Print Form" button at the bottom of the page to generate a printer-friendly version
  • The print version removes background colors and the print button for a clean document

Best Practices

  1. Complete all relevant sections to ensure a comprehensive reference check
  2. Verify reference information before making hiring decisions
  3. Compare multiple references for a balanced perspective on the candidate
  4. Keep completed forms confidential and stored securely according to your organization's data protection policies

Technical Notes

  • The form works best in modern browsers (Chrome, Firefox, Safari, Edge)
  • No data is saved automatically - you'll need to print or save the form manually after filling it out
  • The form is responsive and can be used on tablets and mobile devices, though a larger screen is recommended for optimal use

Legal Considerations

  • Ensure you have the applicant's consent before conducting reference checks
  • Be aware of local regulations regarding what questions can be asked during reference checks
  • Use the information gathered appropriately in accordance with employment laws

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