User Guide for Accident/Incident Report Form
Overview
This Accident/Incident Report Form is designed to document workplace accidents, incidents, and near-misses. It helps organizations properly record events for safety analysis, compliance, and prevention of future occurrences.
How to Use the Form
1. Accessing the Form
- Open the form in any modern web browser
- The form is responsive and works on desktop, tablet, and mobile devices
2. Completing the Form
- Fields marked with a red asterisk (<span style="color:red">*</span>) are required
- Complete all sections as accurately as possible
- Provide detailed descriptions where requested
3. Form Sections
Basic Information
- Report Date/Time: When you're completing the form
- Incident Date/Time: When the actual incident occurred
Location & Department
- Exact Location: Be specific about where the incident happened
- Department/Area: Which department or work area was involved
Personnel Involved
- Provide details about the person(s) involved in the incident
- Include employee ID, position, and supervisor information if applicable
Incident Details
- Type of Incident: Select the most appropriate category
- Description: Provide a detailed, objective account of what happened
- Immediate Causes: What directly led to the incident
- Immediate Actions: What was done right after the incident
Injury & Treatment Details
- Nature of Injury: Check all that apply
- Body Part Affected: Specify which body part was injured
- Medical Treatment: Indicate the level of medical care required
Witness Information
- Provide names and contact information for any witnesses
- Include at least one witness if possible
Reporting Personnel
- Information about who is completing the form
- Signature field can be filled digitally or printed for physical signature
4. Form Actions
Printing the Form
- Click the "Print Form" button to generate a printer-friendly version
- The print version hides unnecessary elements and optimizes layout for paper
Clearing the Form
- Click "Clear Form" to reset all fields if you need to start over
5. After Completion
- Submit the completed form according to your organization's procedures
- Keep a copy for your records if needed
Best Practices
- Complete the form as soon as possible after the incident
- Be objective and factual in your descriptions
- Include as much detail as possible
- Report all incidents, including near-misses, as they provide valuable prevention information
Technical Requirements
- Modern web browser (Chrome, Firefox, Safari, Edge)
- JavaScript enabled for optimal functionality
- For printing: connected printer or PDF conversion capability
Troubleshooting
- If the form doesn't display properly, try refreshing the page
- Ensure your browser is updated to the latest version
- For printing issues, check your printer connection and settings
This form is designed to be intuitive and user-friendly. If you have any questions about specific form fields, consult your organization's safety representative or supervisor.