Supplier Evaluation Form

User Guide: Supplier Evaluation Form

Overview

This Supplier Evaluation Form is designed to help businesses assess and document the performance of their suppliers. The form collects comprehensive information about supplier capabilities, performance metrics, and recommendations for future partnerships.

How to Use the Form

1. Supplier Information Section

• Supplier Name: Enter the full legal name of the supplier company
• Contact Person: Provide the name of your primary contact at the supplier
• Phone Number: Enter the direct contact number for the supplier representative
• Evaluation Date: Select the date when the evaluation is being conducted
• Email Address: Enter the email address of your primary contact
• Business Address: Provide the physical address of the supplier's business operations

2. Product/Service Information

• Product/Service Description: Describe the specific products or services provided by this supplier
• Supplier Since: Select the date when you began working with this supplier

3. Performance Evaluation

Rate the supplier on a scale of 1 to 5 (1 = Poor, 5 = Excellent) for each category:

• Product Quality: Assess the consistency and excellence of products/services delivered
• Delivery Timeliness: Evaluate adherence to agreed-upon delivery schedules
• Pricing Competitiveness: Judge how the supplier's pricing compares to market rates
• Communication & Responsiveness: Rate how effectively the supplier communicates and responds to inquiries

4. Additional Information

• Supplier Strengths: Describe what the supplier does particularly well
• Areas for Improvement: Note any aspects where the supplier could enhance their service
• Additional Comments: Include any other observations not covered elsewhere
• Recommendation: Select your overall recommendation from the dropdown options

5. Evaluator Information

• Evaluator Name: Enter the name of the person completing this evaluation
• Title/Position: Provide your job title or position
• Signature: Provide your signature (type your full name)

Form Actions

• Print Form: Click this button to generate a printer-friendly version of the completed form
• Reset Form: Use this button to clear all entered data and start over

Tips for Effective Evaluation

1. Be objective and base ratings on measurable data when possible
2. Provide specific examples in comment sections to support your ratings
3. Consider the supplier's overall performance history, not just recent events
4. Use the same evaluation criteria consistently across all suppliers
5. Share constructive feedback with suppliers to help them improve

Technical Notes

• Fields marked with an asterisk (*) are required
• The form is designed to print neatly on standard letter-size paper
• All data is processed client-side; no information is sent to any server
• For best results, use a modern web browser (Chrome, Firefox, Edge, or Safari)

This evaluation form serves as both an assessment tool and documentation for your supplier management process. Regular evaluations help maintain quality standards and strengthen supplier relationships.