Purchase Order Form

User Guide: Editable Purchase Order Form

Overview

This Purchase Order (PO) form is a web-based document that allows you to create, edit, and print professional purchase orders. All fields are editable, and the form includes automatic calculations for item totals.

Getting Started

1. Open the HTML file in any modern web browser (Chrome, Firefox, Edge, Safari)
2. Begin filling out the form fields from top to bottom
3. Use the buttons at the top to print or clear the form

Form Sections

Header Section

• Company Information: Enter your company details
• PO Details:
  • P.O. NUMBER: Enter your unique purchase order number
  • DATE: Automatically set to today's date (editable)
  • PAGE: Fixed as "1 of 1" (not editable)

Vendor Information

• Enter the complete details of the vendor/company you're purchasing from
• Include contact information for the vendor representative

Ship To Information

• Specify where the items should be delivered
• Indicate who requested the items, shipping method, and expected delivery date

Items Table

• QTY: Enter the quantity of each item
• UNIT: Specify the unit of measurement (e.g., ea., box, kg)
• DESCRIPTION: Describe the item or service
• UNIT PRICE: Enter the price per unit
• AMOUNT: Automatically calculated (quantity × unit price)

The form includes 5 item rows by default. You can add more by modifying the HTML code if needed.

Terms & Conditions

• Pre-filled with standard terms, but fully editable
• Modify to match your company's specific requirements

Totals Calculation

• SUBTOTAL: Enter the sum of all item amounts
• TAX: Enter any applicable taxes
• SHIPPING: Enter shipping costs if applicable
• TOTAL: Enter the final total amount

Note: These fields don't auto-calculate to allow flexibility for different calculation methods

Signature Areas

• Authorized Signature: For your company's approval
• Vendor Signature: For the vendor to acknowledge the order
• Includes fields for printed names, signatures, and dates

Features

Automatic Calculations

• Item amounts are automatically calculated when you enter quantity and unit price
• Changes to either field will update the amount instantly

Print Functionality

• Click the "Print Purchase Order" button to generate a printer-friendly version
• The printed version hides buttons and instructions for a clean, professional document
• Use your browser's print dialog to select printer or save as PDF

Form Management

• Clear Form: Removes all entered data (after confirmation)
• All fields reset except the current date, which remains set to today

Tips for Use

1. Complete all relevant fields for a comprehensive purchase order
2. Double-check calculations before printing
3. Save the HTML file after filling it out if you need to keep a digital copy
4. For repeated use, consider saving a pre-filled version with your company details

Browser Compatibility

Works best in modern browsers with JavaScript enabled. Some older browsers may not support all features.

Troubleshooting

• If calculations aren't working, ensure JavaScript is enabled in your browser
• If the print preview doesn't look correct, check your browser's page setup options
• Clear your browser cache if you experience any display issues

This Purchase Order form provides a professional, customizable solution for creating purchase orders without specialized software.