Project Request Form

User Guide: Project Request Form

Overview

This user guide explains how to use the Project Request Form to submit new project requests. The form is designed to collect all necessary information for evaluating and approving projects.

Form Sections

1. Requester Information

• Full Name (required): Enter your complete name
• Job Title: Your current position in the organization
• Department (required): Your department/division
• Email (required): Your work email address
• Phone Number: Your contact number
• Request Date (required): Today's date (automatically populated in most browsers)

2. Project Details

• Project Title (required): Clear, descriptive name for your project
• Project Type (required): Select from the dropdown menu
• Priority (required): Indicate how urgent this project is
• Desired Start Date: When you hope the project will begin
• Desired Completion Date: When you need the project finished
• Project Description (required): Detailed explanation of what the project entails
• Objectives/Goals (required): What you hope to achieve with this project
• Target Audience: Who will benefit from or use the project deliverables
• Estimated Budget: Rough cost estimate (if known)

3. Stakeholders

• Project Sponsor: The executive supporting this project
• Key Stakeholders: Other important people with interest in this project
• Approver: Person who must officially approve this request

4. Additional Information

• Success Metrics/KPIs: How you will measure the project's success
• Constraints: Any limitations (time, resources, technology)
• Assumptions: Things you're assuming to be true for this project
• Potential Risks: What could go wrong and how it might impact the project

How to Complete the Form

1. Start at the top: Fill in your personal information first
2. Provide project details: Be as specific and detailed as possible
3. Identify stakeholders: List all relevant parties
4. Add supplementary information: This helps evaluators understand context
5. Review your entries: Check for completeness and accuracy
6. Print or Submit:
   • Use "Print Form" to create a physical copy
   • Use "Reset Form" to clear all fields and start over

Tips for Success

• Use clear, concise language throughout the form
• Be specific about dates, especially for time-sensitive projects
• Provide detailed descriptions to help evaluators understand your needs
• Include measurable objectives when possible
• Consider potential challenges and document them in the risks section

Technical Notes

• Fields marked with asterisks (*) are required
• The form automatically validates email format
• Date fields use your browser's date picker
• The form is printable for physical submission
• All information is presented clearly when printed

If you have questions about specific fields or need clarification, please contact your project management office or IT department.