A financial tracking tool used to record, monitor, and analyze costs related to sourcing, treating, distributing water, and managing wastewater, sewage, and solid waste disposal for efficient resource management and budgeting.


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User Guide: Water Supply & Waste Management Expense Tool

This tool helps you calculate and manage expenses related to water supply and waste management projects. It features live auto-calculation, a clean print-friendly layout, and is easy to use.

1. Getting Started

Simply open the HTML file in any modern web browser (like Chrome, Firefox, Edge, or Safari). No installation or internet connection is required. All calculations happen directly in your browser.

2. How to Use the Tool

a. Entering Expenses:

  • Navigate to the relevant expense category (e.g., "Water Sourcing & Infrastructure," "Collection & Transportation").
  • Click into any input field next to an expense item.
  • Type the monetary value for that expense. You can use decimals (e.g., 1500.75).
  • The tool calculates automatically as you type. The subtotal for each section and the grand total at the bottom will update instantly.

b. Understanding the Layout:

  • Water Supply Expenses: The top section covers all costs associated with sourcing, treating, and delivering water.
  • Waste Management Expenses: The bottom section covers all costs for collecting, sorting, treating, and disposing of waste and wastewater.
  • Each category is in a separate card for clarity.
  • Each card displays a Subtotal of all the expenses entered within it.
  • The Net Total at the very bottom shows the sum of all subtotals from every section.

3. Toolbar Functions

  • Print Button:
    • Click the "Print" button to generate a printer-friendly version of the entire page.
    • Your browser's print dialog will open. Here, you can often choose to "Save as PDF" instead of printing to paper, creating a digital copy of your expense report.
    • The print view automatically hides the toolbar buttons for a clean, professional document.
  • Reset Button:
    • Click the "Reset" button to clear all entered values from every input field and reset all totals to zero.
    • Note: This action cannot be undone.

4. Tips for Effective Use

  • Consistent Currency: Use the same currency for all inputs (e.g., all USD, all EUR) for an accurate total.
  • Detailed Breakdown: Use the specific line items to create a highly detailed budget, which is useful for reports, grant applications, or internal audits.
  • "Save as PDF": For record-keeping or sharing, use the Print > "Save as PDF" function to create a snapshot of your budget.

5. Important Notes

  • Data Storage: This is a static tool. It does not save your data automatically. If you refresh or close the browser page, all your entered data will be lost.
  • Saving Your Work: To save your work, you must "Print" and "Save as PDF" before closing the browser tab.
  • Browser Compatibility: The tool uses standard web technologies and should work on all up-to-date browsers.

6. Troubleshooting

  • Totals are not updating: Ensure you are typing numbers into the fields. Letters or symbols will be ignored.
  • The page looks incorrect: Ensure your browser is updated to its latest version.
  • Values are lost: This is expected behavior upon page refresh. Remember to save your work as a PDF.